2018 Kentuckiana Pride Festival Vendor Marketplace
Every year the festival features around 100 vendors including local non-profits, artists, businesses, and great food.
The 2018 event is moving to an all-new, exciting location at the Big Four Lawn of Waterfront Park!
ABOUT THE EVENT
Kentuckiana Pride Festival is the largest LGBTQ+ event in Kentucky. Each year an estimated 15,000 people join us to celebrate the LGBTQ+ Community with a parade, vendor marketplace, food vendors, entertainment, and much more.
Friday, June 15, 2018: 6:00 PM – 11:00 PM
Saturday, June 16, 2018: 12:00 PM – 11:00 PM
Vendors are to operate for the full duration of the Kentuckiana Pride Festival.
OTHER IMPORTANT DATES
February 6–First round of notification emails will be sent to vendors who applied by Friday, February 2 11:59 CST
March 13 –Second round of applications will be reviewed/notification emails will be sent to vendors who applied between February 3-Friday, March 16 11:59 CST
April 17–Third round of applications will be reviewed/notification emails will be sent to vendors who applied from March 17 – April 13 11:59 CST
May 15–Last round of applications will be reviewed/notification emails will be sent to vendors who applied from April 13 – May 14 11:59 CST
Applications completed after May 15th will be reviewed on a weekly basis.
May 19–Payment deadline for vendors
Jun 1–Vendor load-in information emailed and vendor passes mailed
VENDOR TYPES DESCRIPTION
Business* Corporate or Local Business vendors who will use their booth space for promotional purposes or sell mass-produced items
Food Vendor/Truck* – A vendor who intends to sell food and beverage items for Kentuckiana Pride attendees to consume at the event. This category is sold out and any additional applicants will be placed on a wait list.
Not for Profit* Non-profits must be a registered 501(c)(3).
Local Artisan Business* A local artisan business is considered a locally owned and operated business that sells items handcrafted by other artisans.
Artist* Individuals who handcrafted the items they will offer for sale at the event.
Artist categories are used by Kentuckiana Pride as a tool to ensure vendor diversity at the event. Please find descriptions of media categories below:
Candles: Personally concocted scent profiles and hand-poured candles/wax melts
Ceramics: All original clay and porcelain work other than jewelry is accepted in this category. No machine-made or mass produced work is permitted.
Clothing: Hand-sewn articles of clothing by you.
Digital Art: This category includes any original work for which the original image, or the manipulation of other source material, was executed by the artist using a computer. Traditional photographs taken through a digital media should apply in the photography category.
Drawing: Works created using dry media including chalk, charcoal, pastels, pencil, wax crayon, etc. or from the fluid medium of inks and washes applied by pen or brush are to be entered in this category.
Fiber: All work crafted from fibers including basketry, embroidery, weaving, leatherwork, tapestry and papermaking. This can be wearable or non-wearable.
Glass: No forms of mass production are permitted. Mass produced glassware vendors should fill out the Local Business Vendor Form.
Health/Beauty: Beauty (skincare, make up, etc) products hand-made and concocted by you. No mass-produced products are allowed.
Jewelry: All jewelry whether the work is produced from metal, glass, clay, fiber, paper, plastic or other materials must be entered in this category. No commercial casts, molds or production studio work is allowed.
Metalworks: Includes all non-sculptural, non-jewelry works crafted from metals. No production studio work is allowed.
Painting: Works created in oils, acrylics, watercolor, etc. are in this category.
Paper Making/Book Arts: Hand-binded journals, notebooks, etc.
Photography: Photographic prints made from the artist’s original image, which have been processed by that artist, or under his or her direct supervision, are included in this category.
Printmaking: Printed works for which the artist’s hand manipulated the plates, stones or screens and which have been properly signed and numbered as a limited edition may be entered in this category.
Sculpture: Three-dimensional original work done in any medium.
Wood: Original works in wood that are hand-tooled, machine-worked, turned or carved are accepted in the wood category.
IMPORTANT VENDOR INFORMATION
PLEASE NOTE: MARKET VENDORS (OUTSIDE OF SELECTED FOOD VENDORS) ARE PROHIBITED FROM SELLING OR GIVING AWAY FOOD AND BEVERAGES (INCLUDING WATER). PLEASE BE SURE TO READ THE ENTIRE MARKET AGREEMENT FOR OTHER RESTRICTIONS.
The undersigned vendor (“Vendor”) agrees to be bound by each and every of the terms set forth herein and the terms and representations set forth in the Application, which is incorporated herein by reference as though fully set forth. If the Vendor violates any term of this agreement, Good Neighbor Festivals, Kentuckiana Pride Foundation and/or the authorized agents of the festival may within their sole discretion and at any time (1) terminate this agreement, (2) require Vendor, immediately upon notice of violation of this agreement, to cease operations and vacate the premises, and (3) forfeit any and all fees paid for the right and privilege of participating. This agreement represents the entire agreement between Good Neighbor Festivals/ Kentuckiana Pride Foundation the Vendor and may not be amended without the mutual consent of both parties set forth in writing and signed by authorized representatives of GN/Kentuckiana Pride Foundation and the Vendor.
1. We agree to provide each Vendor with an assigned 10’x10’ space(s). Vendors must supply all tables, chairs, tents, generators, and security unless purchased through the festival. If vendor supplies their own generator, it must be whisper quiet. If the generator is bothersome to other vendors and attendees, festival management reserves the right to not allow you to use your generator.
2. Vendor agrees to obey all rules and instructions as directed by the Festival Director during the festival weekend. Any failure to strictly adhere to such rules or instructions may result in the immediate termination of this agreement and immediate forfeiture of any and all fees.
3. Vendor hereby acknowledges its liability, and agrees to compensate Kentuckiana Pride Foundation, for any damage(s) caused by, including but not limited to, its representatives, agents, employees, volunteers, members, vehicles, equipment, materials and objects to the environs and infrastructure of city or private propriety which causes Kentuckiana Pride Foundation to pay for repair, replacement, or other remuneration.
4. As a courtesy to other vendors and festival participants, any amplified sound or loud noise from Vendor’s space is prohibited.
5. Kentuckiana Pride Foundation reserves the right to prohibit, within any booth or on the festival grounds, the display, advertisement, or other promotion of any business, company, or organization which may be in conflict with a current sponsor. Any questions concerning current sponsors should be directed to the Festival Director prior to the event.
6. Vendor shall not display, offer for view or sale any illegal or contraband items. The laws of the State of Kentucky and local ordinances of the Metropolitan Government of Louisville shall control. Vendors shall not display, offer for view or sale any items that are unlicensed and/or copies/interpretations of licensed or registered items at any site or operation of the 2018 festival.
7. Vendor understands and agrees that Kentuckiana Pride is intended to be, and at all times shall be, a family friendly event.
8. Vendor shall not sublet its space without express written consent.
9. Vendor acknowledges and understands that it is solely responsible for the collection of any sales or use taxes and shall in no way hold Kentuckiana Pride Foundation or its representatives responsible for any type of permits other than for the festival itself.
10. No refunds shall be given due to cancellation or interruption of the festival for reasons beyond the control of the Kentuckiana Pride Foundation. These reasons include, but are not limited to weather, acts of God, acts of terrorism, or governmental intervention.
11. Vendor is solely responsible for the security for all its items at the festival location at all times.
12. Kentuckiana Pride makes no representation or guarantees towards actual festival attendance.
13. Vendor understands that Kentuckiana Pride Foundation has no control over weather, acts of God, acts of terrorism, or governmental intervention, or any other cause that may prevent, and or interrupt, the festival weekend, and participants shall not hold Good Neighbor Festivals and the Kentuckiana Pride Foundation accountable for any losses that could arise because of such event.
14. We reserve the right to place Vendors in booth locations at the complete discretion of the Kentuckiana Pride Foundation. Kentuckiana Pride Foundation shall have sole and complete authority to place the participant in any location contained in the Market Place, irrespective of the participant’s request.
15. Vendor upon vacating its space(s) shall ensure that such space shall be free of any and all trash and refuse with such being placed in the appropriate containers. Failure of the Vendor to clean their space may result in future refusal of Vendor application.
16. Vendor certifies that it maintains adequate liability insurance to cover any and all occurrences which may result in the damage or injury to any person or thing within the confines of the Vendor’s space or as a result of the Vendor’s actions at the festival.